Maximize Your Workflow
Microsoft 365 is packed with features designed to streamline workflows and boost productivity. Here are five top tips to get the most out of your applications.
1. Utilize “Tell Me What You Want To Do”
In Word, Excel, and PowerPoint, look for the search bar at the top of the ribbon (Alt+Q). Type what you want to achieve (e.g., “Insert Table”), and the app will provide the tool instantly, saving you from navigating menus.
2. Leverage Excel Flash Fill
Excel’s Flash Fill (Ctrl+E) automatically fills your data when it senses a pattern. For instance, if you have a column of first and last names and type the first person’s initials in the next column, Flash Fill can complete the rest of the list for you.
3. Master Outlook Rules
Set up Rules in Outlook to automatically route incoming emails to specific folders based on sender, subject, or keywords. This keeps your primary Inbox clear of clutter and focused on high-priority items.
4. Co-Authoring in Real Time
Save your documents to OneDrive or SharePoint. This allows you to invite colleagues to edit the same Word document or PowerPoint presentation simultaneously. You can see their changes happen in real time.
5. Use Teams Keyboard Shortcuts
Speed up your Microsoft Teams navigation by learning shortcuts. Press Ctrl + . (Windows) or Cmd + . (Mac) to see the full list of available shortcuts to master your communication workflow.